Review Process

Approved by the Park District Proposal Review Team on March 7, 2013:
  1. Proposals received - February 8, 2013
  2. Proposals posted on website - February 8, 2013
  3. Review Committee appointed by the DDA - February 28, 2013
  4. Request that Review Team submits questions to be posed to the RFQP respondents in order to fully understand the proposals and accurately evaluate them.
  5. Review Team Meeting #1, March 7 at 3:30 p.m., Court Room 2, 101 Linden Street
  6. Staff forwards questions to the RFQP respondents and requests answers by second meeting
  7. Review Team Meeting #2, March 27 at 4 p.m., Court Room 2, 54B District Court, 101 Linden Street
    • Review Qualifications using Qualifications Criteria Matrix
      1. Are all elements of required proposal content included in proposal? Yes or No. The committee will discuss what omissions would result in being disqualified from further evaluation.
      2. Has the development group had experience completing projects of the complexity and significance of what is envisioned for this site? Yes or No, and if yes, score the quality of the completed project and the development group’s level of involvement on a scale of 1-20.
      3. Qualifications, financial capacity and track record of key personnel and development entity. Every reviewer should give each proposal a score between 1-15 based upon the general information included in the proposal, but the proposals that appear to be most qualified will be included in a more thorough review of their financial history by a subcommittee of the review committee.
      4. Access to sufficient capital to complete the project as conceptually proposed as well as reasonable estimates of project costs and sources and uses of funds. The criteria will only be scored by the subcommittee that reviews the financial capacity of the most qualified proposals.
      5. Experience Implementing green building practices such as those required for LEED certification and low-impact development such as innovative storm water management systems. Score from 1-5 based on demonstrated quality of experience.
      6. Proven experience conducting community input/visioning sessions and/or design charrettes. Score from 1-5 based on the demonstrated quality of experience.
      7. History of utilizing high-quality design and materials in past projects. Score from 1-5 based on the demonstrated quality of experience.
    • b. Determine development entities to be reviewed by financial review subcommittee.
  8. 8. Review Team Meeting #3 - April 10 at 3 p.m., Court Room 2, 54B District Court, 101 Linden Street
    • Interview all six respondents -View Interview Instructions to Park District Respondents
    • Discussion of Proposal Review Criteria and final scoring of the Qualifications Criteria
  9. Review Team Meeting #4 - Week of April 17 at 3 p.m., Court Room 2, 54B District Court, 101 Linden Street
    • Discuss final scoring
    • Discuss financial review process
  10. Review Team Meeting #5 - May 22, 2013 at 3 p.m., Court Room 2, 54B District Court, 101 Linden Street
    • Finalize recommendation to City Council
Please Note: The Committee reserves the right to alter this process as deemed necessary, including additional meetings where needed. All meetings of the review committee will be open to the public and include an opportunity for public input.

The financial review team is anticipated to include the City Attorney and Director of the Finance Department.